Mary Rees: Welcome to Moorpark College Campus Update for November 15. We'll be waiting just a minute, while we wait for others to come and join us.
Good afternoon and welcome to our Moorpark Update. We'll wait just another minute for people to be joining us.
So for today's Moorpark College Update, we would like to start
with our land acknowledgement statement.
We acknowledge Moorpark College occupies the unceded traditional land of the Chumash people who have stewarded it throughout generations.
As we honor the Chumash people with gratitude, we commit to learning how we may be better stewards of this land we inhabit as well. We seek to build relationships with the Chumash community through academic pursuits, partnerships,
historical recognitions, and community service as these relationships are foundational for inclusive and equitable education and community engagement.
A wonderful land acknowledgement and a wonderful way for us to be celebrating national or excuse me, Native American Heritage Month here at Moorpark College.
In the
chat, I believe, is the link. If you're interested in putting the land acknowledgement statement on your syllabus or using it as
something to support your work here on campus, it's available. And I think it's a wonderful place to start some wonderful communication and discussion. So thank you.
For today's update, we're going to start with President Sokenu going through campus update, we'll have our COVID dash update,
Business Service update, academic, student support. We'll go through the remote work groups and end up with some
additional question and answers, and we'll end off with a wonderful veterans video. Just want to remind people that the updates are closed captioned.
If you're interested in seeing the closed caption, please click the CC at the bottom of your screen. Also the webinars are being recorded and they will be transcripted and placed on the president's website. So good afternoon and so good to have you all here today. Good afternoon Julius.
Julius Sokenu: Good afternoon Mary. Thank you everyone for being here this afternoon.
It is astounding to me that we are just days away from Thanksgiving and
it's Indigenous people day and it's just fascinating to me that we thought the semester was just beginning and it's now moving towards its end. And so a big thank you to each and every one of you.
Also, a big thank you to each and every one of you as our campus community continues to move
and support the health and well being of everyone, that's a part of this college community of ours.
Folks are complying with the testing and in great numbers. Thank you to PubSeg for continuing to reach out to our campus community members who are testing,
and for their continued participation in this process. I appreciate your participation. Similarly, we are continuing to increase the number of folks uploading
their vaccination cards and information to the
app. And again, thank you to folks who are doing that and to everyone who is involved in our in our screening process, as well as involved in our
safety and well being on campus. I'm going to turn it over to Allison and she can provide you more detail. Hi Allison. Thank you for joining us.
Allison Barton: Thank you so much, and good afternoon everybody. So our familiar slide here. We can see that we're kind of data status quo for active positive cases and exposures.
You can see that the new exposures number is rather low compared to positive cases and that's because a few of them happened off campus and then people were never on campus at a time when they could have exposed anybody, so that's great.
The other thing that you'll notice is that as Julius pointed out, we have a ton of vaccines, more uploads.
I think we verified another 150 or 140 or something last weekend. We did several over the weekend. So this slide is now old but you'll get to see it updated next time.
The other thing I wanted to mention just while we're on the topic of vaccines uploaded is that many of you are starting to get booster shots, which is great,
and you're uploading them because you should right?
But the tiny little problem with that is that it reverts your pass to an orange pass. And in order for you to be able to come on campus you need a blue or green.
So I'm going to respectfully ask you to hang on to your booster information until we have a better way of having you upload it. We're talking about it actually in a meeting tomorrow to figure out how to have you upload your booster without making you
get a pass that can allow you onto campus if that makes sense. So hang on to the booster information and just upload if you haven't uploaded any vaccine yet.
Alright. So excuse me. The other thing about vaccine uploading, if you haven't done it already and you're getting ready to do it,
please make sure that you're using the vaccine upload tile, the little blue one with the syringe on it. A lot of people are uploading to our
testing tile and that doesn't put you in the queue to get verified. Luckily PubSeg has been finding those and identifying them and letting us know about them, so we can verify them.
But that's another thing that will delay your ability to come on campus with a blue pass. So hopefully that makes sense, and you can ask me questions. You know where to find me if you have questions about that. Next slide please?
Alright, and so here you go. This is if you're uploading testing. That's the title you use for that, and in order to upload a vaccine again, you're going to slide to the left until you get to that blue tile with the syringe on it. Alright next slide please?
Alright and then excuse me.
So we had alluded to the idea that we're having just this really great
experience of people uploading their vaccines like crazy it's wonderful. So this gives us an idea of the percentage of people coming on campus each day and
how many of them are vaccinated, and excuse me, as you can see we're in the high 80s to 90s. Last week we had 90% almost every day, which was nice.
It was very low on Thursday. Thursday it was a holiday, but we still had people coming on campus. So you can see that that was lower.
And you can see, even on Wednesday seems to be our highest population day.
And we were in the 90% last week, this week on Wednesday. So that's really great news. I'm just delighted to see how many people are vaccinated and uploading that information and it's just
wonderful news. So keep up the good work. I must say that it's a team effort from everybody from classroom
instructors really helping their students remember to upload, and
to the Student Health Center staff that's monitoring all of it too. So thank you very much, everybody, for all your hard work and getting this done. And I think that's it.
Back to Julius, I think. Yeah.
Thanks.
Julius: Okay. Let's see if there any questions, in particular.
Mary: Julius the only question is whether a booster will be required.
Julius: At this point, we're not requiring boosters.
But if you've gotten one as Allison says, please keep your documentation
until we're able to document them through the app, but we're not planning to require boosters, at this point.
Mary: Thank you.
Julius: Sure.
Okay,
if there are no questions, next slide please?
Okay, so, as you all know, as you have all have heard by now, Moorpark College is identified as one of the best community colleges in the country. Well, we already know we're the best.
We're one of the top 150 colleges that are eligible for the Aspen prize. And if you're not familiar with the Aspen prize, it's a coveted award. Someone referred to it as the Oscars
of higher education, because it really is an opportunity to demonstrate and articulate
how a college does its best at serving students. Serving students so they can transfer, serving students so that they have equal access to
the classroom and to the learning that happens, and serving students in that they are preparing, this college is preparing students for the workforce of preparing students for
participation in their communities. We are very proud to be on this list, yet again, year two in a row. And last year, some of you know, we made it to the
top 30. And then we got some good feedback. So we will be working on that, so as to ensure that we make it past that this year.
Thank you to the folks who are helping to draft the documents that will then be submitted on December 13, which is when our application for the Aspen prize is due.
Moorpark College as an exemplar of what is the
appropriate and the humane way of working with students and student populations, and we hope to be able to demonstrate that this time around, as well.
We've also submitted a student housing grant. The State Chancellor's Office with the Department of Finance for the state of California, is releasing about $2 billion.
Half of that to go to the community college and the other half to the four year institutions. So as to
support and build student housing for the most neediest of our students. Moorpark College, Ventura College, and Oxnard College, are all three applying for this grant. Both Oxnard and Moorpark will be applying for the planning grant, which is to plan to
put together a construction project. Ventura College already has a plan that they developed a few years back, and they are applying for a construction grant.
If we get the grant it will be an opportunity for us today put together a group and a team of folks who can then develop a very
comprehensive plan to house our neediest students. As you all know, and as we've said multiple times, we have students who are dealing with housing insecurity, who are
couchsurfing. We have students who report in previous surveys, that they have been homeless and live in their cars. And so this is an opportunity for us as an institution to meet the needs of those students into right by that and continue to do so.
Thank you to Priscilla Mora,
Dean Priscilla Mora, who helped to spearhead this project and write the grant, to
Director of FM & O, John Sinutko. It's great to have a director of FM & O, who is well connected in the state and can connect us to individuals who can help answer questions.
I would love to say a very big thank you also to our vice presidents who's thinking and contribution to this process, made it possible for us to get our grant application in on time.
As we do this work we do it in partnership with the city of Moorpark that is going through a planning process. And that planning process
in a very good way, identifies Moorpark as a special population, for which they want to support. So they would like to support our housing for students and hopefully at some point, faculty and staff.
And when we talk about housing, we're talking about affordable housing. Also kudos to our women's volleyball Western State Championship team. Our women's volleyball team beat at Cuesta College to earn this
championship. Thank you, thank you, thank you to the coaches and particularly, to Dr. Adam Black,
the head coach of our volleyball team, as well as the assistant coaches and the team members themselves. You do us proud and our scholar athletes, as always, always strive for excellence.
In terms of hiring for 22-23, I did communicate with the joint dean's council and Academic Senate council committee,
on Friday, that we will be hiring for the counseling position and the ethnic studies position, which is number one and number two on the faculty prioritization list.
We will also be hiring the mandated position of a nursing faculty member, as well as the categorical position of the EOPS counselor.
One other position that is mandated is a vet tech faculty member, and we are currently working towards putting the program together and making it viable.
And so at this point, I am not recommending that we hire faculty in vet tech until that program is more viable for delivery.
Again, you should you already know, and you may have seen it, that the announcement for the Vice President of Academic Affairs position has been posted. It will close on January 16, 2022. And we look forward to
that hiring process.
Thank you to Jodi Dickey, to Dan McMichael, to Monica Garcia, and to Linda Resendiz, who represent our college and the district wide remote work group committee. That committee met for the first time
this past week and it's a very good conversation as to the future of work in the VCCCD. We were able to address people's concerns around
what they perceive as resistance to remote work, and we're also able to sort of visualize what we would like to see
in the college districts support of remote work. We also discussed what particular support managers and
supervisors will need, so that they can manage remotely effectively, but also the context in which employees can
work remotely. That conversation continues. I believe we have another meeting next week. Our goal is to be able to make recommendations for the short term to Chancellor Gillespie in mid December, and then to continue working on long term
recommendations for mid spring semester, so that by the time this academic year is over, we can identify the elements that might need to be negotiated, we can identify the elements that can be put into practice, and we can also build upon the good practice that's already in place.
Tomorrow at 1:00 pm we will be
groundbreaking our tiger habitat for for Neil and Karma. And at the zoo, please feel free to join us at that event.
I promise that it will be a short thing, to the point celebrating and thanking the folks who are part of making this happen,
but also be an opportunity for us to put the right spotlight on on America's Teaching Zoo and our EATM program. We as always know that we are
conservators of the public trust and that also includes our conservators of our animal friends. Thank you to those who are planning that event.
Particularly Tamara Rodriguez, our development coordinator for the zoo and for the team of faculty and staff at the zoo, who are working on that program as well as our marketing people putting that information out there.
We will not have a campus update on December 3. The next campus update will be on December 13. And at that campus update and we will be celebrating the faculty and the staff who are retiring, as well as
as best as we can, getting ready for the festive
end of the year season. Let's see, I think that is it for those. Are there any particular questions for me to address?
Mary: Julius, there was a question as to when the just to verify again, that the remote work recommendations are going to the district, and what kind of time frame would be involved in any kind of action.
Julius: I'm sorry, can you repeat that again?
Mary: Sure. There was a question about the remote work when the recommendations would go into effect.
Julius: Yes, so when the recommendation goes to the Chancellor and he then reflects upon that, takes it to the Board of Trustees and, of course, gets their feedback and when that is done, then we can go into
operationalizing those recommendations. So I would say to you the short term recommendations we plan to make them
by mid December and the hope is that by January at the very latest, that those recommendations will go into effect, or some of those recommendations, I don't know if all of them will be able to go into effect, but some of those recommendations will go into effect.
[Mary]: Thank you. [Julius]: Sure.
Okay.
If there are no other questions I will go ahead and pass the baton to Dr. Jennifer Clark.
Jennifer Clark: Good afternoon everybody. Just a couple of quick, one announcement and one update.
I wanted to circle back to the student HEERF funds that we've been distributing for about the last year and a half now, we have distributed I'm very happy to say, just over $9 million directly to students.
And we are just a few students under 7,900. So we have directly impacted with direct aid nearly 7,900 students with over $9 million. So that's great news.
And we're still doing it. We're continuing those efforts, yep. And then just an announcement that we have the classified
prioritization meeting coming up. That is next week, Thanksgiving week, during the cap, so EdCap/ Fiscal
committee. So if you are presenting, if you had a request, and you are attending to talk about your request, then don't forget. Mark your calendar, it is next week. That is it from Business Services.
Mary: Thank you Jennifer.
As far as talking about academic affairs, we have a couple of things going on. One is we just wanted to update people, like on the next slide. Oh, here we go.
Want to thank everyone for all that everyone has done all semester and
want to thank them for all of that. And what a great semester. When you saw that Thursday or Wednesday, what we have over 1,500 people on campus. I think we're really,
it's exciting times, it is. We're really redefining work and redefining the instructional and student services process, so thank you.
Part of the redesign is just about encourage everyone that just like any part of the student education we're all an active part of it. So for people's health on campus,
we all need to play a role, we need to be checking for people's helping support that they have their wristband that they do go and go through the screening and are participating.
We'd want to make sure that this is a campus wide, that everyone is an active part of keeping all of our students on the path moving forward in a safe manner as possible. So thank you all for all of your work on that.
I'm very excited about with spring. I know the semester is in quite over yet. We're onto the kind of the the crunch part with finishing up the assignments and getting the tests and the finals and all of that, and this last part goes so quickly.
And then we'll be ready for spring. And we have started spring enrollment, which is full of optimism. We are really excited
that we have opportunities for meeting the students wherever they're at. We have about a third of our offerings will be on ground, about a third of them will be online, and a third will be either hybrid or HyFlex. We really want to make sure that we're there for the students.
The whole last two years have been extremely hard on our students and we need to encourage them to get back on the path to meeting their educational goals. So
I think spring sounds like it should really provide some interesting opportunities, all different pedagogies for our students.
We have a lot of new things coming as far as technology. Hopefully everybody's heard that we're going to be phasing out Skype and we will be using Teams instead. This isn't something that we've decided that we're going to be going, you know, this wasn't a vote.
But Skype is no longer going to be supported, so we are switching to Teams and
Michael Ashton, thank you so much, just put in the chat a link on how to use Teams, so that we can really leverage it and it has a lot of strong pieces that we can really use, but it's not going to be an option to use Skype.
Your phone messages, your phone probably if you have a telephone, you might even be getting a new one, that is
compatible with Teams. So that will be coming relatively shortly in the next month or two. We're going to be moving away from Skype.
Just one let people know also from technology, that we're going to be moving over the spring semester, we're going to be moving to a new schedule
and tool for our students. We are also going to be moving to a new catalog. A completely online catalog in the fall. So with the move to a new schedule,
to move to a new catalog, it's going to be a lot of new things for us to pick up and get used to. And then also to be working with our students, these are supposedly going to be much more friendly and help our students. So they should be a really good thing.
We have let's see. Wanting to let... I think those are a couple of the things. As we get new additional things we'll let you know.
There is a Proctorio survey. We want to make sure again, talking about meeting students where they're at and providing the best tools for our faculty and our students.
We're really looking at who uses Proctorio. So please fill out the survey, if you use Proctorio. And we can see if it meets
the needs of our students and the faculty or if we should be looking at alternate ways to meet those needs.
Just a reminder to people, this is Native American Heritage Month and we have another wonderful event today at 3:00.
You can seen Infants to Elders American Indian Health Care in the 21st Century. And this is a great opportunity. We're going to be hearing from our
nursing faculty discussing health and healthcare as it relates to Native Americans today. It is a registered event, so when you click on this
you can register, hopefully you've gotten some emails as well to register for today's event. So that should be another really good one. The one on Monday, November 8 was also a really interesting presentation.
Amanuel?
Amanuel Gebru: Thank you Mary. Good afternoon everyone.
Good to see you all. A lot of good stuff happening on campus. Last week, our outreach team and faculty and staff were on campus.
But we hosted a two day event for Guided Pathways on Wednesday, November 3. We had a virtual open house. We had about 65 participants attend. Students, guests learned about Guided Pathways program, picked from the eight areas of interest from the breakout session, where they learned about,
where they heard from faculty and were able to participate in question and answer from current students, as well as alumni. And then on Thursday on November 4 we hosted
Guided Pathways areas of interest campus tour at the college. We had about 35 students show up, including guests attending with them as well, their parents.
They toured the campus, got Moorpark College swag, interacted with other students and staff. So just another way of really trying to engage
our community and our students with our outreach efforts. So thank you to all the faculty and staff
that were involved in the virtual and also on campus activities as we try to boost enrollment with our students from the community.
In terms of another form of outreach, our international students. We've been doing a lot of work with Claudia and her team. We have about 30
students scheduled to come in the spring. And 30 of those 10 students are going to be from Bangladesh. So we're working with
our international community and our agents to try to get more international students on our campus, as they transition to being with us
on campus and engaging with our day to day activities. And then our FYE and SYE program continues to hold registration events.
All students that attended were able to solidify spring 2022 schedule, connect with coaches, counselors and campus partners.
A lot of good stuff happening. Also our second year program, we'll be hosting a friendsgiving this week for all CHESS students and then that will be held at CLU in our partnership with the CHESS grant.
And then just update from dual enrollment, continues to grow and build. We had 170 FTES in 19-20. In 2021 we've reached 620
FTES. It's more than doubled numbers in two years. The staff is seeking more enrollment by adding on charter schools and seek app agreements. So kudos to the great work, Sergio's doing with Khushnur,
our high school partners. A lot of good stuff for dual enrollment. We're getting more and more requests for courses. So thank you to all the department chairs
and all the Faculty that continue teaching our dual enrollment program. And then in terms of
update from A & R, new and returning enrollment priority starts today. So please tell students to register, because classes are available to them.
And then last but not least, last week I was in the Veteran's Resource Center and I was meeting with Johnny, some of the student athletes and veterans, and I ran into a student who was homeless and I know Julius talked about the housing grant,
and it speaks to how important that is. So one of the students just didn't have a home to live and have a place to live, was living in his car.
So after talking to him, and Johnny, Financial Aid folks and everyone worked really hard
the next day to find him housing. So this is the kind of stuff that happens behind the scene. So kudos to all those faculty and staff that continue to engage with our students,
and have that extra conversation where you find out what they need, and then hand them off to the right person. And our folks in Financial Aid and Johnny
were able to find this person housing. Thank you to everyone that's doing that, in those areas. So kudos to you Johnny and the people you're working with.
And that's it from me Mary. I pass it back to whoever's next.
Mary: Thank you Amanuel.
Next we're going to hear about remote work. And we've got four different areas of remote work. Best practices,
operations, areas and jobs, policies and practices, and then some resources we have in the library.
Each of the groups, a huge thank you to the people that have done the work, they're going to let us know where we're at. And then, if you have questions or concerns you can also send them either to Amanuel or I, and we can help for them to the groups. Thanks Carol.
Carol Higashida: Thank you Mary.
Hello everyone. Next slide please?
I'll be presenting the recommendations made by the remote work best practices work group. And this group included members from students support services and instruction. And I want to thank them for their great work.
Some of the recommended best practices were implemented prior to the pandemic. And this probably made it easier to expand and transition other college processes to remote work, during the past one and a half years.
Allowing the College to continue providing the much needed services and instruction. Next slide please?
The best practices recommended by the work group, increase efficiency, accessibility, and ultimately help to promote student success.
And these practices are categorized into business practices, counseling services, library and Teaching Learning Center services, instruction, professional development, and committee work group meetings. And I'll only mentioned a few of the best practices per category, in respect of time.
The recommendations for business practices are first, digital requisitions and hiring paperwork for all classifications, using electronic signatures. Second, the use of the Ventura County Community College District One Drive that increases accessibility of documents from any workstation.
Next, recommendations for counseling services are first, online counseling appointments that include non traditional hours. Second, online petitions, like course substitution requests. And third, Zoom workshops, such as onboarding of new students and registration week.
Recommendations for library and Teaching Learning Center services are first, online appointments and 24 hour chat and text access for research support with reference librarians.
Second, remote access to library resources, such as e-books, database articles, and streaming videos. And third, online study guides for classes like tips on how to cite using APA and MLA formats. And the fourth one, online tutorial services.
The recommended best practices for instruction are first, online application submission process for programs that admit students as a cohort, like in the health sciences of nursing, RadTech and nuclear medicine.
And we hope to expand this to EATM shortly. Second, instructional software to supplement course content, like Labster for the sciences and Visible Body for an anatomy.
And third, have online courses assessed by the local peer online course review group and to do this to help ensure best practice standards are followed for online courses.
The work group members also recommended that Zoom workshops and webinars be available for professional development. And lastly, the committee work groups, such as curriculum tech review be conducted through Zoom to increase efficiency.
These are the highlights of some of the best practices. A more extensive list was submitted to Dr. Sokenu. Thank you.
The next presenter will be Julie Beveridge, Jennifer Beveridge. Sorry about that. And she'll be addressing the remote work for operations.
Jennifer Beveridge: Thank you.
Hi I'm Jennifer Beveridge and my remote work group
was about the operations recommendations, that we already had seen in practice, but also going forward would be great for remote work. Our group, next slide please, they highlighted several topics,
mostly to do with what we've seen through the past year and a half, through working remotely, that have benefited our campus.
The first one that we highlighted, brainstormed was about automation software. All of the resources that we have available through SharePoint list, Microsoft Forms, Microsoft Office Suite, the Adobe.
We recommend that the campus and employees share the use of these automated resources that we have. These operational
resources are key to doing our job very smoothly, while we were working remotely.
We saw also that some of the signatures, the wet we converted, a lot of the wet signatures to electronic signatures. And through that we were able to see how
the intermediate signatures and pertinent notes from people that are signing in the intermediary we're able to track a lot more smoothly, were able to get these
signatures and documents, a lot quicker than if we were to run down of physical in person signatures from every department.
We also highlighted that some of the operational recommendations for secured file sharing, not just for One Drive, but also for SharePoint and some of the drives that we use
we saw a marked increase in use of this and it has been very useful, because it's for secure purposes we're not sharing files through,
say,
drives that are that are on our computers at work or computers at home. They're now shared with more employees and faculty and people are able to see things in real time.
We also saw a greater access of work flow platforms. This meant things and not just the Microsoft Suite through the things that we've seen, but we're talking about different
platforms like Banner or we have a lot of tools that we use behind the scenes for like On Base, Drupal, and Back Office and all those drives that we have. These work flow platforms have been able to assist us in
giving us greater access to doing our jobs, effectively. And we kind of recommended that the flipping of the attitude goes from, why does this employee need the access to why should this employee have access, because
these were very important work flow platforms that helped us do our jobs effectively.
We were talking about we've heard about the Microsoft Teams, how it grew in popularity, just like our Skype. And we definitely going forward, want to have more access to
utilizing the services that are in Teams. We have that training session that was posted in the chat and we recommended that
these were great and abundant training. Also the last thing that we did recommend was the work status feature. We have it on Skype. We even have it on Teams.
It has some limitations and we say things like that, where we are, we say we're busy or do not disturb those kinds of features are
maybe something that we need to look for because somebody may be available when they say they're busy or not available when they say they're available. That could be something that we work with. So that is
what we recommended and brainstormed with our group. So I'm going to turn this over to, I believe, okay areas and jobs with Tracie Bosket and
that is my presentation.
Tracie Bosket: Thanks Jennifer.
Hey everybody, this is Tracie and I'm presenting our findings or work in the area and jobs work group. And we framed our work with the Moorpark master plan and strategic plan goals.
And then, our purpose. Actually, can you go to the next, Michael? Thank you. There you go. It's already on there.
So, listen to the concept.
Anyway it's on there.
So what we did is we had just, I'll say a test because it's not completed that all, survey, with just our group to see if it was a survey that is helpful at all.
So what we did is we took all of the responses and we have three different documents. One was just rough feedback. The second line was that we were kind of just
putting things together what makes sense. And then the third, we have a list of all of the areas that submitted the survey who submitted the title,
the things that can be remote, and things that can be hybrid.
And so that is what we did. Can you go next Michael?
Oh, and this is our group right there. So we've been
working pretty good to get this up and running for everybody. See if I missed anything.
That's about it. Does anybody have any questions, for me? We might have another slide Michael. I'm not sure about that.
But if not,
mine is done and I will pass this to Monica Garcia.
Monica Garcia: Hello everyone.
So our group met
and our remote group name is we are;
next slide please?
Our groups charter our work group charter is to look at processes and policies of
what we've done so far and to look at the last 18 months. So what we've done in the past and look at what it's been happening in the last 18 months,
and to make recommendations to formalize and create new policies of possible
opportunities for remote work. Also what the group did is we met in late September and we reflected on the negative and the positive aspects of remote work. And after we had a discussion, a robust discussion
about the positives and negatives of working remotely, we kind of talked to came together with some things to consider, in putting a policy together in reference to remote work.
The next steps were after that we are going to submit those recommendations to the district to committee. Next slide please?
So these are the things that we came up with to consider. We thought, maybe it would be important for us to consider two policies,
in reference of the expectations of colleagues as well as the expectations of students. Our group, I failed to mention, our group is made up of
faculty and staff, and one of them was coming together and trying to figure out what's the expectation of us, as a in our
job duties in remote work. We found that during the time that we were working remotely, there wasn't any
time to stop and really move away from remote working and our days seemed much longer than when we are in person. So we really wanted to consider some parameters and what the expectation is.
And any policy that we do come up with that it'd be equitable and consider the needs of our students, as well as be above board, that everyone knows
how and what the process is when it comes to working remotely. Take some consideration of those positions that really do not require them to interact with students or
other faculty members that maybe they can fully go remote. And also what was interesting and came up a lot was to provide a comprehensive policy for parents, to provide some sort of ability for them to
figure out their schedule around their children, and when they are working that they're able to do so when their children are not at home.
And so they can organize maybe their time with their partners or with childcare. And that way and it's more flexible for them. So these are the things that we put together for our next meeting. Thank you.
And I'll send it now to Danielle.
Danielle Kaprelian: Thank you Monica. You can move on to the next slide Michael. I'm just going to briefly talk about, Julius approached the library
to ask us to help create a document repository for all the remote work groups. And so what we have here is just a SharePoint and I think Michael is going to put the link in the chat. The reason that we decided to use SharePoint was we wanted to make this a more interactive,
I guess, repository. So
Julius' hope is that this would be not just for Moorpark, but also Ventura College and Oxnard
to access and add documents as they find them, so that we can share information with each other, really to see best practices and to be able to access research that maybe one group has
discovered that they would like to share with the other groups. So all you have to do is click on the link and then we will get a notification. That's the one thing we weren't able to fix,
exactly. We'll have to still approve you to be added to the group, but it goes to my email, so we can do it very quickly.
Once you have access to the site, you can review all of the different folders and also
input documents or upload documents if you'd like. You have the option to upload documents or also websites. So we have at the library been working on exploring these topics. These were topics provided by the president. And in each of them, and you can move to the next slide Michael.
In each of them, we have a sub folders within the topics. The example we have is just a sample policy. So we were just trying to find active
remote work policies from other community colleges, and we've uploaded them in there for everybody to access and view.
And so we really want this just to be a resource that's helpful to all the people who are making decisions right now.
And some of these are really also personal ones that I think could give you guidance and just your own remote work. So that's really all I have to say and so I'm going to pass it on to Mary.
Mary: Thank you Danielle. Some really great work. Julius going to then take or the I guess the recommendations will then go to the district committee and the Chancellor. So
we'll have to wait and see where all these great recommendations and work moves forward on that.
Julius there were just a couple of questions. Well, I guess, one is
just a reminder that general registration starts today. Please, please, please encourage your students,
your neighbors, your friends, your family members, we have classes available. Please start. Registration has opened for general registration. So
do encourage everyone to take advantage of these wonderful opportunities we have. Julius there was a question about denials for religious or medical exemptions from the district from HR.
Julius: So I saw the question was asking how many have happened so far. I don't have that information. We certainly can ask our
HR, Vice Chancellor and her staff to share that information with us, because it should be public knowledge, but I don't know exactly, how many have been
by HR have been denied or at this point in time. We can get you that information.
Mary: Thank you. And I think that was correct, I probably should have asked you, instead, so the timeline, that's again on remote work is recommendations are made,
they'll go to the district remote work group that makes recommendations to the Chancellor, and it may or may not require board policy, and could be implemented at district, college so we're really probably, so it's a little bit up in the air still?
Julius: Well, I mean there is a question of what we do in the spring. So I think for me, for all of us, I think that's what's the most
glaring, because at this point, we have an MOU that allows for for staff and non-instructional faculty to work one to two days remotely,
given that it is the best for their areas and that sunsets on December 17, which is when the semester ends. So there is no
MOU to go beyond that. So part of our recommendation in this group is what do we do for the spring semester. And that's why we want to make sure that we get that information to the Chancellor
before this semester is over, so that way they can be decision made for the spring. So for me that's the priority.
I see that there was a comment about waiting to the fall of 2022. We're not waiting till the fall of 2022.
We need to make a recommendation that will go into effect for spring semester. So please be patient with us, but that is our goal
that we will get that done so folks know what's happening. Yes, there is recommendations for beyond
the spring semester. If you remember when we started this conversation was about the future of work.
And so the kind of conversation by the future of work cannot happen in a month. Really, thank you to
all of you who've participated in this work groups and thank you to the library folks to Danielle and her team there
who are helping us gather the information, because we need to think through this and have resources from across various industries and sectors, so that we can make decisions that are
thoughtful and can be put into practice. And then we'll pilot it and see how well it works, and then we go back to it. So that's the kind of frame and context for this.
Just so that people understand, but we certainly will be making recommendations for the short term, which would be, what do we do in the spring.
Mary: Thank you Julius and a correction, thank you so much Dave, open registration starts on the 17th. Today is new and returning students. So today is new and returning and open is on the 17th. So thank you for that correction. Julius do you have some additional comments
for us before we go into the veterans video?
Julius: Yes, so
I want to first of all
say a very big thank you to each and every one of you. It has been a tough year and a lot of levels for each one of us and
as we come towards the end of the calendar year, at the end of this semester, and as we look towards next week, when we celebrate Thanksgiving and we celebrate Indigenous communities that have
provided the context for us to build a civilization around in around and upon, I appreciate the work that you're each doing. And I know it's been a tough year,
we've not always agreed on things, but I would hope that the civility and the respect that we show one another and that we continue to do that. And I want to say a very big thank you
to those individuals who, on every given day they come to this campus, they come to this college, either virtually or in person,
and they give their very best. You are the ones, each one of you, you know yourselves are the ones who help us continue to accomplish the stellar reputation of this institution.
I also want to say very big thank you to our students, who remind us as to why we're here and who by their presence
affirm for us that we're in the human development business, and we should never forget that.
I want to thank our faculty, and our staff, and our administrators, you cannot have a college without students, but you also cannot have a college
without the support staff will make it happen on a daily basis. For all of those individuals who've worked on campus over the past year and, a year and a half,
and who continued to come while most of us were working remotely, I want to also thank you for that. I know that's your job, that's what you're supposed to do, but
while everybody was concerned about safety, you made that effort and you are here, and I appreciate that. What I would like us to do at this moment is in the spirit of the moment on Thanksgiving and celebrating the harvest, which is what our
Native American
brothers and sisters would have done, I would appreciate, if you could please put into the Q&A, a word, a phrase, an expression
something that you are thankful for. If you could please go ahead and do that I appreciate you sharing what you're thankful for in the Q&A box right now.
We'll give another minute or so to do that.
Thank you. I'm seeing kindness, family,
family, friends,
open minds,
the love of family and friends, Mother Nature,
good health, health,
friends, family, and love,
being able to meet with our amazing peers on campus, again. Thank you.
For our kids.
For kindness. The beauty of the natural world.
Good health.
Family, friends, and health again.
Community. Thank you.
Creating bridges. Thank you.
Amanuel, would you go ahead and see that you'd like to answer the question live? Please go ahead.
Amanuel: Sorry, that was a typo Julius.
Julius: Okay, no worries.
Julius: Thank you everyone for your comments and for your insight.
I wish you and your families, and your loved ones, and your community the peace and the joy and the thankfullness that comes with the season.
We will continue by celebrating our veterans. Veterans Day was last week, Thursday and some of you
may have had the opportunity to see a video that was created by our Veterans Resource Center in partnership with our
marketing communications folks. Kudos and thank you to Dina and Oleg and to their team, as well as to Johnny and Nikki and
our wonderful, wonderful and thoughful veterans, both alumns and current veterans. So thank you for your service. Thank you for continuing to
help enrich our community and putting service at the forefront of our humanity. We can go ahead and run the video now. I know some of you may have already seen it, but for those who haven't, please stay with us for the extra additional minutes and do so.